This policy (together with any other documents we refer to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

By using our Services or visiting our website, which is owned and controlled by us (“our site”), you are accepting and consenting to the practices described in this policy.

Information we collect from you

We collect and process the following data about you:

Information you give us.

You provide us information about you by filling in forms on our site in order to complete an online health and safety induction process and facilitate the Client/ Promoter in meeting their Health and Safety obligations as part of the Construction Design and Management Regulations 2015. The information you give us includes your name, e-mail address, employer, on-site role and if you are first aid trained and optional information should you choose to share it.

Uses made of the information

We use information held about you in the following ways:

Information you give to us.

We will use this information to:

• Record that you have read and completed this induction;
• Updated a spreadsheet that is used by the client/ promoter.

We will not use your personal information for any other purpose.

Where we store your personal data

The data that we collect from you will be stored within the UK. By providing us with your personal data, you agree to this storing and/or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers or on secure servers operated by a third party.

Unfortunately, the transmission of data and information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted via our Services or sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Data retention

We will not store your personal data for any longer than is necessary.

Your personal data will be stored on our servers for 30 days then it will automatically be deleted.

The Client/ Promoter may download and store your personal information offline for their records.

Access to information

As a data subject, you have the following rights under UK and EU data protection legislation (including GDPR), which this Policy and our use of Personal Data have been designed to uphold:

• The right to be informed about our collection and use of Personal Data;
• The right of access to the Personal Data we hold about you
• The right to rectification if any Personal Data we hold about you is inaccurate or incomplete
• The right to be forgotten – i.e. the right to ask us to delete any Personal Data we hold about you;
• The right to restrict (i.e. prevent) the processing of your Personal Data;
• The right to data portability (obtaining a copy of your Personal Data to re-use with another service or organisation);
• The right to object to us using your Personal Data for particular purposes; and
• Rights with respect to automated decision making and profiling.

When making a request, please contact info@safetyinduction.co.uk

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.