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Section 1 : Event Information
Event
Event: Google Cloud Next’25
The client is: Google
Agencies : 4 key agencies in the mix for 2025: George P Johnson (GPJ), Jack Morton, Freeman/Sparks, and Nth Degree. GPJ will continue to act as overall lead agency and define the space outside of our session rooms.
A Statement of Work (SOW): JMW’s SOW in 2025 includes:
Session room/venue ownership: Jack Morton will own the venue communication, room planning and design, fabrication, pre-production, attendee experience in that space [crowd flow, security], technical direction, and onsite production of the following spaces:
Keynote venue (Michelob Ultra Arena)
Spotlights (Mandalay Bay)
Breakouts (Mandalay Bay)
Broadcast: production & execution (livestreaming GA and Dev Keynotes)
Vendor vetting, selection, and management, including owning communications for Jack Morton-owned areas with the general contractor and venue.
Venue Address: Mandalay Bay Convention Center, Las Vegas
Key Personnel
Caitlin Buggy
Group Account Director
Google Leadership Team
Kit Anderson
Production Director
Google Leadership Team
Jeff Burt
Technical Director
Google Leadership Team
Sherri Beck
Executive Producer
Jack Morton
Emergency Contact
EMERGENCY CONTACT NUMBER
+1 945 257 1653
For emergency use only.
Venue Maps & Expo Floor Plan
Access to the site:
COMPLETED THIS INDUCTION
- Completion of this induction is mandatory for all event staff requiring access to the event during the build or de-rig.
- You must read through this induction, fill out and submit the form at the end.
PERSONAL PROTECTIVE EQUIPMENT (PPE)
- You must wear PPE appropriate to your schedule of work. If in doubt please speak to one of the key contacts for the event before commencing work.
- Suggested PPE on Site:
- Hi-Viz clothing – working around vehicles and public
- Safety footwear
- Hard Hat – work at height
APPROPRIATE CREDENTIALS
- When you arrive on-site, you will be provided with your credentials.
- It is vital to the safety and security of the event that you wear and visibly display your credentials AT ALL TIMES.
- Security staff have been instructed not to let any person into a restricted area without credentials.
- Please ensure that you do not allow any person into a restricted area without the correct credentials.
- You must not lend your credentials to anyone, under any circumstances.
On Arrival:
- Upon arrival, check in with Jack Morton Manager, to collect your credentials.
- Ensure you have your ID and email confirmation for this induction (you will receive this after completion).
Site Rules
EVERYONE MUST:
- Consider the safety of yourself and those around you at all times; how does what I’m doing affect others?
- Be aware of moving vehicles and plant; wear your hi-viz jacket and be aware of others working near you.
- Use appropriate PPE and follow instructions;
- Vehicle and plant drivers/operators must hold a relevant licence or permit for the vehicle/plant; do not speed, be aware of pedestrians and be prepared to STOP.
- All work at height must be planned and risk assessed/safe system of works, and a suitable rescue plan must be in place.
- Hard hats must be worn where work at height is taking place or installations above head height have not been completed and signed off.
- Suggested PPE on site:
- Hi-Viz clothing – working around vehicles and public
- Safety Footwear
- Hard Hat – work at height
- You must also wear any additional PPE that is required as part of your risk assessments/safe system of works.
- No work involving welding, cutting, grinding, or any other heat-producing activity is allowed without prior authorization from the venue. Contact the Technical Director/Production Manager if you need to perform any of these activities on site.
Plant, Equipment and Vehicles
Plant Equipment users:
- Please make sure you do not exceed the site speed limit.
- If you intend to use plant equipment or Mobile Elevated Work Platforms (MEWPS), please make sure you have a copy of your current licence. You will need to show your plant licence before being authorised to operate plant on site.
- Where plant has been hired in only authorised drivers with adequate training and licenses may use them.
- All hired in plant by Contractors should have the necessary documentation provided, and checked before use with log record taking and stored in Event Safety File.
Manual Handling
Don’t lift unless it’s essential;
- No event personnel should undertake any manual handling that is beyond their physical means.
- Good manual handling techniques are to be used at all times.
- Wherever possible mechanical lifting aids are used to reduce manual handling requirements.
- Team lifting is used where practicable, especially when moving large and bulky items.
- Staff and contractors working at height should only handle equipment attached securely to their person.
- All materials are checked before lifting for sharp edges or any other potential for the harm they present.
- All appropriate PPE is worn where required.
- All routes are to be pre-checked before the lift is made to ensure they are clear from obstruction or hazard.
- Event personnel to ensure good communication before and during lift and be careful with footing when working at height.
- Where any repetitive manual handling is required, workers are encouraged to take regular breaks.
- Ensure adequate supervision is provided and control measures remain valid during the task.
- Further training and verbal instruction were given to the crew where appropriate.
- Staff and contractors are to inform their PM or HoDs if they have a history of back problems.
- All workers from 16 to 18 years of age or over 55 are given special consideration for all manual handling operations.
Electrical Safety
Electrical equipment;
- Only use power supplies installed or approved by the site power team.
- Visually check electrical equipment, including cables and plugs for signs of damage or excessive wear before each use.
- Be considerate when running temporary cables – do not create a hazard.
- Power tools should be battery-powered where possible.
- All electrical equipment should be regularly inspected and maintained for suitable use.
Working at Height
If you are intending to work at height;
- A risk assessment must be in place and the working at height hierarchy must be followed at all times avoiding any work at height wherever possible.
- When it is necessary to work at height precautions must be taken to prevent any falls from height.
- Effective communication channels in place and used at all times.
- Appropriate work at height equipment to be used that is fit for purpose and inspected before use with any default equipment repaired or replaced.
- PPE to be site and task specific according to site rules and contractor safe systems of work.
- A means of segregation used to ensure that no other persons can access the areas where work at height is taking place beside the appointed contractors.
- Ground surfaces and travel routes will be inspected and monitored.
- All work at height will be monitored by the management and supervisors with training offered where possible.
No lone working permitted involving any working at height.
Mobile Elevated Work Platforms (MEWPs) – Cherry Pickers/Pickers
If you are intending to use a MEWP;
- Only Staff and contractors who have attended and hold a valid certificate for a reconciled training programme relevant to the particular type of Mobile Elevated Work Platform will operate the machine on site.
- An equipment check shall be carried out prior to use, the manufacturers certificate of conformity shall be read and made note of, in order to establish capacity and capability of the particular MEWP (bearing in mind different machine’s may have different capabilities).
- Prior to operating the MEWP, the operator shall establish a safe clear route, solid ground, free of obstacles and obvious risks.
- A “spotter” or banks-man shall ensure that the access route is clear of other persons and use of an area restriction method should be used.
- All persons who will be working within the restricted area shall wear correct PPE.
- An additional crew member shall position themselves at the base of the MEWP to alert other persons of the work at height activity taking place.
- Area that is to be worked in shall be free of obstructions and adverse weather monitoring in place. Access guard door shall be closed shut prior to ascent.
- Operator shall not climb on guard rails while MEWP is in operation.
- Staff and contractors shall be fully trained in fall arrest and a recovery plan shall be created prior to work at height in a MEWP be undertaken.
- Prior arrangements including the use of a fall arrest recovery plan shall have been conducted prior to crew using a harness.
- All work equipment used whilst working at height on a MEWP shall be stored in tool-belts, with a lanyard or suitable pockets.
- Work equipment placed on the floor of the MEWP shall only be for short durations.
- Loose clothing, personal items such as coins shall be removed prior to access to the MEWP.
- When warning devices sound, operator will observe warning instructions and cease work activity until problem is rectified.
No lone working permitted involving any working at height.
Using Ladders and Step Ladders
Please ensure that:
- Ladders shall be inspected by a competent person prior to use, particular attention shall be drawn to stabiliser bar rubber feet, metal locking bar, safety catches, webbing strap and indentations/damage to rungs.
- If staff or contractors ascertain that a ladder is not in suitable condition or fit for purpose, they shall not use it and shall remove it from circulation.
- Ladders shall be positioned on a flat hard piece of ground.
- Ladders shall be secured into a locked position prior to use and extended fully in the horizontal position with the metal locking bar locked, the webbing strapping extended and in good condition and the safety catch applied to each section after extending.
No lone working permitted involving any working at height.
Tools
When using tools:
- All hand-held tools should be transported in a secure toolbox or storage container.
- All tools will be cleaned on a regular basis and maintained in good working condition.
- All staff and contractors will conduct a visual inspection of the tools to ensure they are safe prior to use.
- Upon completion of using hand-held tools, staff and contractors will place the tools back in their containers in a safe location.
- All staff and contractors using tools will be trained, competent and familiar with the tools they are using.
- Task-specific PPE will be worn at all times.
- Battery-operated power tools will be used where possible as a matter of priority.
- 110v tools used where possible.
- Power tools must be inspected and tested as safe for use.
- Supervision and training are to be available on-site as far as reasonably practicable.
On Site
Please
- Ensure that all access and egress routes are free from obstruction and trip hazards at all times;
- Do not block fire exit doors at anytime;
- Report any hazards you find immediately, do not leave it for someone else to discover…. the hard way.
PPE on site
HI VIZ
- A Hi-Viz should be worn when working around plant and vehicles and around the public.
- Orange or Yellow only – Black and dark colours are not acceptable.
SUITABLE FOOTWEAR
- Suitable safety footwear. No open-toed footwear.
HARD HAT
- A hard hat must be worn in areas where overhead work is being carried out.
WORK AT HEIGHT (MEWPs and Pickers)
- If you are intending to work at height please make sure you wear a full-body harness with either a fall arrest or work restraint lanyard.
- Prevent a fall in the first instance using a work restraint lanyards.
- Restrain the fall by using a fall arrest system, if not using a work restraint lanyard.
- Make sure all work at height is risk assessed and you have had suitable training and a suitable rescue at height plan in place.
PROTECTION
- Gloves, hearing protection, safety glasses, and dust masks should be worn if your work and risk assessment requires them.
Welfare facilities on site
TOILETS
- Toilets are available on-site in designated areas, these will be shown to you when you arrive on site.
- Please treat these with respect and leave them as you find them.
HYDRATION
- Drinking water is available.
- Please remember to sanitise your hands before eating and drinking.
- Please make sure you bring a reusable water container to use on-site.
- Tea and coffee will also be available.
First Aid
CONTRACTOR FIRST AIDER
- Each contractor SHOULD have a designated first aider on-site and carry a suitable first aid kit.
EMERGENCY MEDICAL TECHNICIAN (EMT)
- On-site medical will be provided by contracted EMTs throughout the event with an ambulance on live days.
- Designated staff will be first aid trained in Emergency First Aid.
ACCIDENT REPORTING
- All accidents, incidents and near-misses must be reported as soon as possible to the Health and Safety Manager or Assigned Manager/Lead.
FIRST AID ROOMS
- There are two first aid rooms on Level 1, see plan below
- In front of Expo in Bayside D
- Alongside of Bayside B
If You Discover a Fire:
RAISE THE ALARM
- If you discover a fire.
- KEEP CALM and RAISE THE ALARM
- FIRST THING
- Shout “FIRE FIRE FIRE” and activate any fire alarms in the venue
- SECONDLY
- Alert a member of security or management.
FIREFIGHTING EQUIPMENT (FFE)
- If possible, and you have been trained to do so, attempt to fight the fire using suitable firefighting equipment ensuring you do not put your own life at risk.
- Fire Extinguishers are located around the venue.
EVACUATE THE AREA
- Upon leaving the area, you must all gather at an assembly point as shown on the map
below. - Once there, make sure you check in with your Managers and let Technical Management know if anyone is missing.
- In an Emergency, keep mobile use to a minimum and follow directions from security and Management.
Remember
• ALWAYS use the nearest available exit.
• DO NOT use firefighting equipment unless trained in the use of the equipment.
• DO NOT stop to collect personal belongings – Do not allow others to do the same.
• DO NOT return to the site until instructed to do so by a member of the Technical Management Team.
The Mandalay Bay Convention Centre Assembly Point
-
- Primary: by Daylight Pool
- Secondary: Frank Sinatra Drive (along back fence line)
Once evacuation of the venue has been completed, the GPJ & Stratoscope Team will communicate via Google Chat with the Workstream Leads on any missing persons from their group. Managers and supervisors should get a head count following on evacuation and take note of anyone missing to inform security.
Assembly Point
ZERO Tolerance
Whilst on-site there is a ZERO tolerance for being under the influence of alcohol or illegal drugs.
If you are suspected of being under the influence of either you will be removed from the site immediately and may face disciplinary action.
Be alert
SUSPECT ITEMS
- If you discover a suspect package do not touch or move it.
- Immediately contact a member of the Security Team or Production Management Team.
- Do not use your mobile phone or radio in the vicinity of the package.
- Follow the directions of the Security Team and Staff to clear the area calmly if possible and follow the evacuation process used if the threat is confirmed.
SUSPICIOUS PEOPLE / ACTIVITY
- If you see anyone acting suspiciously in or around the area please contact the Security Team or Production Management Team.
- Give them an accurate description of the person/s and what makes them look suspicious to you.
- You will not be criticised for reporting anything suspicious – if in doubt please report it.
TERRORIST INCIDENT
- In the event of an attack, it may be necessary to evacuate the area; however, in some circumstances, it may be safer to remain inside. If an incident occurs, think about your personal safety and listen to the radio and any P.A system for any instructions.
- Hide if you can’t run.
- Find some cover.
- Be aware of your escape routes and try not to become trapped.
- If you can lock or barricade yourself in a room and move away from the door.
- Be very quiet and turn off mobile phones and other devices that could make unexpected noise.
- CALL 911 when it is safe to do so.
- If the Police respond to the venue in these circumstances please be prepared for their actions to be robust, this could include you being treated as suspicious until you are cleared.
- Always apply the RUN, HIDE, and FIGHT guidance.
Health Surveillance
Health Surveillance
The health, safety and welfare of everyone we work with remain the top priority for Jack Morton.
PLEASE ENSURE WHEN ENTERING THE SITE EACH DAY, YOU ARE PHYSICALLY AND MENTALLY FIT AND HEALTHY TO WORK.
- Stay hydrated! Please bring your own reusable water bottle to use onsite. Plastic disposable bottles will not be available for crew.
- Keep in regular contact with management while working onsite and for additional support.
- Notify management immediately if you feel unwell.
- Everyone briefed before starting work.
- Air Ventilation is used at all times, where possible, when working inside the venue.
- Good hygiene practices by all personnel and across all work areas to encourage and help maintain a safe and secure environment at all times.
- Situational Awareness – like any major city, Las Vegas requires a level of situational awareness. Please exercise caution when outside the event venue
- Mental Health – Onsite, Sherri Beck will conduct daily touch base meetings with the crew. Please feel free to reach out to her or your lead privately with any mental health concerns. Sherri’s phone number: +1 (415) 203-5422
- Additional Support:
- +1 (800) 273-8255 National Suicide Prevention Lifeline
- +1 (800) 996-6228 Family Violence Helpline
- +1 (800) 784-2433 National Hopeline Network
- +1 (800) 366-8288 Self-Harm Hotline
Induction Confirmation
Thank you for taking the time to read through and complete this induction.
This form collects your details so that we can record who has completed this online induction and help the client meet their obligations under OSHA laws and regulations. .
Please check our Privacy Policy to see how we protect and manage your submitted data.
Please bring your confirmation email with you to the site as proof of completion.
Please fill in your details to complete the process and receive a confirmation email receipt.
You must bring your confirmation email with you to the site as proof of completion.
Google Cloud Next'25 - Safety Induction
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