Prosus Luminate Event – India 2025
Site Safety Induction
This induction will only take a few minutes of your time, so please read it all the way through.
Section 1 : Event Information
Key Personnel
Location / Map
VENUE ADDRESS
- The Leela Palace 23, HAL Old Airport Rd, HAL 2nd Stage, Kodihalli, Bengaluru, Karnataka 560008, India.
Dates & Key Timings
DATES & KEY TIMINGS
| Event | Date | Time |
| Build | 18/05/25 – 21/05/25 | 03:00 – 23:00 |
| VIP Dinner | 21/05/25 | 18:30 – 22:00 |
| Main Event | 22/05/25 | 08:00 – 19:15 |
| De-Rig | 22/05/25 – 23/05/25 | 19:30 – 02:00 (Royal Ballroom & Kamal until 5PM) |
In Order to Access the Site You Will Need:
COMPLETED THIS INDUCTION
- Completion of the induction by reading through and submitting the form at the end is required in order to access event areas during the build or de-rig.
PERSONAL PROTECTIVE EQUIPMENT (PPE)
- You must wear PPE appropriate to your schedule of work. If in doubt please speak to one of the key contacts for the event before commencing work.
- Minimum PPE required:
- Hi-Viz
- Hard Hat (Working at Height)
- Steel Toe capped footwear
On Arrival:
- On arrival at the venue, go to Gate 6 Maharaja Ballroom; this is our crew entrance and will be the only entrance we should use to access the venue.
- Do NOT enter via the main Hotel Entrance.
Site Rules
EVERYONE MUST:
- Consider the safety of yourself and those around you at all times; How does what I’m doing affect others?
- Be aware of moving vehicles and plant; Wear your hi-viz jacket and be aware of others working near you.
- Use appropriate PPE and follow instructions;
- Vehicle and plant drivers/operators must hold a relevant licence or permit for the vehicle/plant; Do not speed, be aware of pedestrians and be prepared to STOP.
- All work at height must be planned, risk assessed, and a suitable rescue plan must be in place.
- Hard hats must be worn where work at height is taking place, or installations above head height have not been completed and signed off.
- Minimum PPE Required on Site:
- Hi-Viz clothing (EN471)
- Steel Toe Capped Boots (EN20345)
- Hard Hat (EN397) – Work at Height
- You must also wear any additional PPE that is required as part of your company’s Risk Assessments.
- No hot works to be carried out without a permit to work being issued by the venue. Contact the Production Manager if you need to carry out any hot works on site.
Plant and Vehicles
Plant users:
- The site speed limit across the site is 10km/h
- If you intend to use plant or MEWPS, please make sure you have a copy of your current licence. You will need to show your plant licence before being authorised to operate plant on site.
- Where plant has been hired in only authorised drivers with adequate training and licenses may use them.
- All hired in plant by Contractors should have the necessary documentation provided, and checked before use with log record taking and stored in Event Safety File.
Manual Handling
Don’t lift unless it’s essential;
- No event personnel should undertake any manual handling that is beyond their physical means.
- Good manual handling techniques are to be used at all times.
- Wherever possible mechanical lifting aids are used to reduce manual handling requirements.
- Team lifting is used where practicable, especially when moving large and bulky items.
- Staff and contractors working at height should only handle equipment attached securely to their person.
- All materials are checked before lifting for sharp edges or any other potential for the harm they present.
- All appropriate PPE is worn where required.
- All routes are to be pre-checked before the lift is made to ensure they are clear from obstruction or hazard.
- Event personnel to ensure good communication before and during lift and be careful with footing when working at height.
- Where any repetitive manual handling is required, workers are encouraged to take regular breaks.
- Ensure adequate supervision is provided and control measures remain valid during the task.
- Further training and verbal instruction were given to the crew where appropriate.
- Staff and contractors are to inform their PM or HoDs if they have a history of back problems.
- All workers from 16 to 18 years of age or over 55 are given special consideration for all manual handling operations.
Electrical Safety
Electrical equipment;
- Only use power supplies installed or approved by the site power team.
- Visually check electrical equipment, including cables and plugs for signs of damage or excessive wear before each use.
- Be considerate when running temporary cables – do not create a hazard.
- Power tools should be battery-powered where possible.
- All electrical equipment should be regularly inspected for serviceability.
Working at Height
If you are intending to work at height;
- A risk assessment must be in place and the working at height hierarchy must be followed at all times avoiding any work at height wherever possible.
- When it is necessary to work at height precautions must be taken to prevent any falls from height.
- Effective communication channels in place and used at all times.
- Appropriate work at height equipment to be used that is fit for purpose and inspected before use with any default equipment repaired or replaced.
- PPE to be site and task specific according to site rules and contractor safe systems of work.
- A means of segregation used to ensure that no other persons can access the areas where work at height is taking place beside the appointed contractors.
- Ground surfaces and travel routes will be inspected and monitored.
- All work at height will be monitored by the management and supervisors with training offered where possible.
No lone working permitted involving any working at height.
Mobile Elevated Work Platforms (MEWPs)
If you are intending to use a MEWP;
- Only Staff and contractors who have attended and hold a valid certificate for a recognised training programme relevant to the particular type of MEWP will operate the machine on site.
- An equipment check shall be carried out prior to use, the manufacturers certificate of conformity shall be read and made note of, in order to establish capacity and capability of the particular MEWP (bearing in mind different machine’s may have different capabilities).
- Prior to operating the MEWP, the operator shall establish a safe clear route, solid ground, free of obstacles and obvious risks.
- A “spotter” or banks-man shall ensure that the access route is clear of other persons and use of an area restriction method should be used.
- All persons who will be working within the restricted area shall wear correct PPE.
- An additional crew member shall position themselves at the base of the MEWP to alert other persons of the work at height activity taking place.
- Area that is to be worked in shall be free of obstructions and adverse weather monitoring in place. Access guard door shall be closed shut prior to ascent.
- Operator shall not climb on guard rails while MEWP is in operation.
- Staff and contractors shall be fully trained in fall arrest and a recovery plan shall be created prior to work at height in a MEWP be undertaken.
- Prior arrangements including the use of a fall arrest recovery plan shall have been conducted prior to crew using a harness.
- All work equipment used whilst working at height on a MEWP shall be stored in tool-belts, with a lanyard or suitable pockets.
- Work equipment placed on the floor of the MEWP shall only be for short durations.
- Loose clothing, personal items such as coins shall be removed prior to access to the MEWP.
- When warning devices sound, operator will observe warning instructions and cease work activity until problem is rectified.
No lone working permitted involving any working at height.
Mobile Access Tower
If you are intending to use a mobile access tower;
- Only a trained and competent person should assemble access towers.
- All access tower must be assembled to manufacturer’s instruction / guidance with safety rails and toe boards at all times. Outriggers should be used when required under the Manufacturer’s instructions / guidance.
- When a venue specifies working practice for access towers, we will inform all HOD’s to make sure safe systems of work are established according to best work practices, based on regulations and manufacture instructions / guidance.
- Ladders should always be suitable for the task, checked before use and used according to safe systems of work.If you are supplying your own company tower please be aware that if used by another party you have a responsibility to ensure it is used safely and in the correct manner. If an accident occurs you can be held partially responsible, even if you have given permission for it to be used.
- If a tower is to be left overnight please make sure it is secured in place with no tools or equipment left on the access tower, signage should be attached to notify no one should use the equipment without permission from access tower owner.
No lone working permitted involving any working at height.
Using Ladders and Step Ladders
Please ensure that:
- Ladders shall be inspected by a competent person prior to use, particular attention shall be drawn to stabiliser bar rubber feet, metal locking bar, safety catches, webbing strap and indentations/damage to rungs.
- If staff or contractors ascertain that a ladder is not in suitable condition or fit for purpose, they shall not use it and shall remove it from circulation.
- Ladders shall be positioned on a flat hard piece of ground.
- Ladders shall be secured into a locked position prior to use and extended fully in the horizontal position with the metal locking bar locked, the webbing strapping extended and in good condition and the safety catch applied to each section after extending.
No lone working permitted involving any working at height.
Tools
When using tools:
- All hand-held tools should be transported in a secure toolbox or storage container.
- All tools will be cleaned on a regular basis and maintained in good working condition.
- All staff and contractors will conduct a visual inspection of the tools to ensure they are safe prior to use.
- Upon completion of using hand-held tools, staff and contractors will place the tools back in their containers in a safe location.
- All staff and contractors using tools will be trained, competent and familiar with the tools they are using.
- Task-specific PPE will be worn at all times.
- Battery-operated power tools will be used where possible as a matter of priority.
- 110v tools used where possible.
- Power tools must be PAT tested.
- Supervision and training are to be available on-site as far as reasonably practicable.
On Site
Please
- Ensure that all access and egress routes are free from obstruction and trip hazards at all times;
- Do not block fire exit doors at anytime;
- Report any hazards you find immediately, do not leave it for someone else to discover…. the hard way.
PPE required on site
YOUR PPE
- Make sure you bring your own PPE – Hi Viz, Hard Hat and Suitable Footwear.
- We will not have spare PPE on site and if you don’t have the correct PPE when you arrive, you will not be allowed on site…
HI VIZ
- During build and break, a Hi-Viz vest is to be worn at all times.
- Compliant with EN ISO 20471
- Your Hi Viz should be Orange or Yellow. No other colours are permitted.
HARD HAT
- A hard hat must be worn when over head works are taking place.
- Compliant with BS 397, please make sure you have one as there are NO spare hard hats on site.
SUITABLE FOOTWEAR
- Suitable safety footwear i.e boots should be worn. No open-toed footwear.
- Compliant with EN ISO 20345 minimum
WORK AT HEIGHT
- If you are intending to work at height please make sure you wear a full-body harness with either a fall arrest or work restraint lanyard.
- Prevent a fall in the first instance using a work restraint lanyard.
- Restrain the fall if not using a fall arrest lanyard.
- Make sure all work at height is risk assessed and you have had suitable training and a suitable rescue at height plan in place.
- No lone working at anytime, when working at height!
PROTECTION
- Additional PPE should be worn where you task or work requires the use of it, or your company’s risk assessments require it.
Welfare facilities on site
TOILETS
- Toilets are available on-site in designated areas, these will be shown to you when you arrive on site.
- Please treat these with respect and leave them as you find them.
HYDRATION
- Drinking water will be provided along with facilities for hot and cold drinks.
- Pleases remember to sanitise your hands before eating and drinking.
- Please make sure you bring a reusable water container to use onsite.
- Tea and coffee will also be available.
CATERING
- In regards to catering, please refer to the crew document that has been shared with you. If unsure, speak to your HOD.
First Aid
CONTRACTOR FIRST AIDER
- Each contractor SHOULD have a designated first aider on-site and carry a suitable first aid kit.
MEDICS
- There will be medical provision provided by the venue.
- Medics are located in the Yatra Room.
ACCIDENT REPORTING
- All accidents, incidents and near-misses must be reported as soon as possible to the Health and Safety Team or Production Management.
If You Discover a Fire:
DISCOVERING A FIRE
In the event that you discover a fire onsite follow the below procedure:
- Raise the Alarm by activating the nearest emergency call point or making contact with the nearest security person or member of the Production Team.
FIREFIGHTING EQUIPMENT (FFE)
- If possible, and you have been trained to do so, attempt to fight the fire using suitable firefighting equipment ensuring you do not put your own life at risk.
- Fire Extinguishers are located around the event space and venue.
EVACUATE THE AREA
- In an Emergency, keep mobile use to a minimum and follow directions from Security and Management.
- Use the closest fire exit or route and follow instruction out of the building to the designated assembly point (managers to cover meeting points in tool box talks)
- Once at assembly point check-in immediately with your Managers and let Production Management know if anyone is missing, and await further instructions.
Remember
- ALWAYS use the nearest available exit route.
- DO NOT use lifts.
- DO NOT use firefighting equipment unless trained in the use of the equipment.
- DO NOT stop to collect personal belongings – Do not allow others to do the same.
- DO NOT return to the site until instructed to do so by a member of the Production Management Team.
ZERO Tolerance
Whilst on-site there is a ZERO tolerance for being under the influence of alcohol or illegal drugs.
If you are suspected of being under the influence of either you will be removed from the site immediately and may face disciplinary action.
Be alert
SUSPECT ITEMS
- If you discover a suspect package do not touch or move it.
- Immediately contact a member of the Security Team or Production Management Team.
- Do not use your mobile phone or radio in the vicinity of the package.
- Follow the directions of the Security Team and Staff to clear the area calmly if possible and follow the evacuation process used if the threat is confirmed.
SUSPICIOUS PEOPLE / ACTIVITY
- If you see anyone acting suspiciously in or around the area please contact the Security Team or Production Management Team.
- Give them an accurate description of the person/s and what makes them look suspicious to you.
- You will not be criticised for reporting anything suspicious – if in doubt please report it.
TERRORIST INCIDENT
- In the event of an attack, it may be necessary to evacuate the area, however, in some circumstances, it may be safer to remain inside. If an incident occurs, think about your personal safety and listen to the radio and any P.A system for any instructions.
- Hide if you can’t run.
- Find some cover.
- Be aware of your escape routes and try not to become trapped.
- If you can lock or barricade yourself in a room and move away from the door.
- Be very quiet and turn off mobile phones and other devices that could make unexpected noise.
- CALL 112 when it is safe to do so.
- If the Police respond to the venue in these circumstances please be prepared for their actions to be robust, this could include you being treated as suspicious until you are cleared.
- Always apply the RUN, HIDE, and TELL guidance.
If you have not seen this video below about reacting to a terrorist incident, please take five minutes to watch it through.
This is a UK video CALL 112 for the Emergency Services in India
Health Surveillance
Health Surveillance
- Daily health surveillance checks, and only work if the person feels like they are physically and mentally fit and healthy to work.
- All personnel working on the event if feeling unwell should not come into work and contact management immediately.
- Unwell personnel to seek medical support if required, and in an emergency please contact 112 immediately and/or management.
- Personal Protective Equipment – face mask encouraged if anyone has coronavirus symptoms (but tests negative) or feels unwell.
- Clear communication at all times between management and teams when working onsite and immediately report any concerns or incidents for further support.
Induction Confirmation
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You must bring your confirmation email with you to the site as proof of completion.
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Prosus Luminate 2025 Induction
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